INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Organizational/Regular Meeting of January 13, 2026

An Organizational meeting of the Indian Hill Exempted Village School District was held on Tuesday, January 13, 2026, at 6:30 p.m., in the Indian Hill Board Office Community Room, 6855 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Mrs. Singh, presiding at 6:30 p.m.

PLEDGE OF ALLEGIANCE – Leah and Alyssa Schweikert led the recitation of the Pledge of Allegiance.

ROLL CALL - Roll call showed the following members as present:

Mr. Marx		Mr. Schweikert Mr. Tullis

Mrs. Singh Mr. Warfel

Also present were Amy Dunlap, Kevin Boden, Lauren Richardson, Jane Holbrook, Jennifer Theiss, Melissa Burgess, Heather Higdon, Linda Clement-Holmes, Jenny Burton, Brian Phelps and others.

OATH OF OFFICE – Mr. Davis issued the Oath of Office to Mr. Tullis, Mr. Marx and Mr. Schweikert.

ADOPTION OF ORGANIZATIONAL BUSINESS MEETING AGENDA (012601) – Mr. Warfel moved, seconded by Mr. Tullis, to adopt the agenda of the organizational business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

ELECTION OF OFFICERS - PRESIDENT - Mr. Marx nominated Mr. Tullis to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2026. Upon receiving no further nominations, Mrs. Singh closed nominations for President of the Indian Hill Exempted Village School District Board of Education. All members answered in the affirmative for Mr. Tullis to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2026.

ELECTION OF OFFICERS - VICE-PRESIDENT - Mr. Marx nominated Mr. Warfel to serve as Vice-President of the Indian Hill Exempted Village School District Board of Education during calendar year 2026. Upon receiving no further nominations, Mr. Tullis closed nominations for Vice-President of the Indian Hill Exempted Village School District Board of Education. All members answered in the affirmative for Mr. Warfel to serve as Vice President of the Indian Hill Exempted Village School District Board of Education during calendar year 2026.

RESOLUTION TO ESTABLISH DATES, TIMES, PLACES OF MEETINGS DURING 2026 (012602) – Mr. Warfel moved, seconded by Mrs. Singh, to establish the following dates for Board of Education meetings during 2026 to be held at 6:30 p.m. in the Indian Hill Board Office Community Room, 6855 Drake Road, Cincinnati, Ohio 45243 unless location changed by notice. The Board may, in the event it is necessary, schedule an executive session to begin promptly at 6:30 p.m.

February 10, 2026 March 17, 2026 April 21, 2026 May 19, 2026 June 23, 2026 August 11, 2026

September 15, 2026 October 13, 2026 November 17, 2026 December 8, 2026
January 12, 2027 (Organizational & Regular) January 13, 2027 (Alternate date for Organizational Meeting in case of inclement weather)

Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

RESOLUTION AUTHORIZING SIGNING OF ALL CHECKS BY TREASURER ONLY (012603) – Mr. Warfel moved, seconded by Mrs. Singh, to authorize the signature of the Treasurer only on all checks, warrants, stop payments and other negotiable orders of withdrawal during calendar year 2026. Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 13, 2026

RESOLUTION AUTHORIZING THE INVESTMENT OF FUNDS (012604) – Mr. Warfel moved, seconded by Mrs. Singh, to authorize the Treasurer to invest the funds of the District in accordance with Board Policy and legal constraints and instruct the Treasurer to submit an Investment Report for Board approval on a monthly basis during calendar year 2026. Roll call vote was as follows:
Mr. Marx, aye                                   Mr. Schweikert, aye                                        Mrs. Singh, aye Mr. Tullis, aye                                                 Mr. Warfel, aye

RESOLUTION AUTHORIZING THE TREASURER/SUPERINTENDENT TO ENTER INTO CONTRACTS LESS THAN $25,000 SUBJECT TO APPROPRIATIONS AND WITHOUT FURTHER BOARD ACTION (012605) – Mr. Warfel moved, seconded by Mrs. Singh, to authorize the Treasurer/Superintendent to enter into contracts less than $25,000 subject to appropriations and without further action by the Board for calendar year 2026. Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

RESOLUTION TO ESTABLISH BOARD SERVICE FUND (012606) – Mr. Warfel moved, seconded by Mrs. Singh, to establish a Service Fund in the amount of $2,000 for 2026 to pay for the expenses actually incurred by members of the Board of Education in the performance of their duties and expenses of members-elect actually incurred in connection with their training and orientation to their duties before taking office. Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

RESOLUTION AUTHORIZING PROFESSIONAL MEETING LEAVES (012607) – Mr. Warfel moved, seconded by Mrs. Singh, to authorize the attendance of the Superintendent and/or Treasurer at any regional and State professional meetings and provide reimbursement for expenses incurred upon submission of proper documentation in accordance with Board policy. Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

RESOLUTION TO APPOINT TREASURER TO SERVE AS DISTRICT REPRESENTATIVE ON THE TAX INCENTIVE REVIEW COUNCIL (012608) – Mr. Warfel moved, seconded by Mrs. Singh to appoint the Treasurer to serve as district representative on the Tax Incentive Review Council. Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

RESOLUTION TO APPOINT TREASURER TO RECEIVE PUBLIC RECORDS TRAINING ON BEHALF OF BOARD MEMBERS (012609) – Mr. Warfel moved, seconded by Mrs. Singh, to appoint the Treasurer to receive public records training on behalf of Board members. Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

RESOLUTION TO APPOINT SUPERINTENDENT OR HIS DESIGNEE AS BOARD DESIGNEE FOR SUSPENSION APPEALS (012610) – Mr. Warfel moved, seconded by Mrs. Singh, to appoint Superintendent or his designee as Board designee for suspension appeals. Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

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INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 13, 2026

RESOLUTION TO APPOINT SUPERINTENDENT TO ACCEPT RESIGNATIONS UPON RECEIPT (012611) – Mr. Warfel moved, seconded by Mrs. Singh, to appoint Superintendent to accept resignations upon receipt. Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

2026 BOARD COMMITTEE APPOINTMENTS – Mr. Tullis made the following committee appointments for calendar year 2026:

Instruction and Technology
	Rob Warfel*, Niki Singh
	
Operations
	Nolan Marx*, Tim Schweikert
	
Professional Relations/Personnel
	Niki Singh*, Tim Schweikert
	
Finance/Audit
	Bear Tullis*, Nolan Marx
	
Legislative Liaison
	Rob Warfel
	
Indian Hill Public Schools Foundation Liaison
	Niki Singh

* Denotes Committee Chairperson

ADJOURNMENT (012612) Mr. Warfel moved, seconded by Mr. Schweikert, to adjourn the Organizational Meeting of the Indian Hill Board of Education at 6:44 p.m. Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

A Regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, January 13, 2026, in the Indian Hill Board Office Community Room, 6855 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Mr. Tullis, presiding at 6:50 p.m. and the roll call showed the following members as present:

Mr. Marx		Mr. Schweikert Mr. Tullis

Mrs. Singh Mr. Warfel

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (012613) – Mrs. Singh moved, seconded by Mr. Warfel, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PUBLIC COMMENTARY – NONE

CORRESPONDENCE AND ANNOUNCEMENTS

Board President Tullis paid tribute to Barb Watson

Monthly #LeadNow Video: Student Ambassadors Newscast

Board Member Appreciation- Students Shaili Shah, Juliana Rodriguez Perez, Cameron Wu, Ella Bay

Indian Hill High School (IHHS) student-athletes took center stage at the Indian Hill High School Gym for a celebration Wednesday, December 10, to commit to continue both academic and athletic careers beyond high school during a college signing ceremony. Participating students included seniors Violet Cooper (Rowing, University of Tennessee), Ayla Daoud (Tennis, Sewanee), Jim Liebel (Baseball, University of Chicago), Ashley O'Brien (Soccer, Murray State University), and Sophia Thompson (Tennis, Cornell University).

We are proud to announce the inaugural inductees of the IH Arts Conservatory Hall of Fame, honoring alumni and educators whose achievements and contributions have strengthened the legacy of arts excellence in the Indian Hill community. Inductees were selected for three categories of recognition including the Rising Star Award, the Distinguished Art Alumni Award, and the Legacy Art Award; the debut inductees include Sailor Betts (Class of 2020), Norikazu “Tom” Tsuchiya (Class of 1990), and

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INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 13, 2026

longtime educator Steve Strider. All are invited to attend a public recognition ceremony taking place at the Indian Hill High School (IHHS) Premieres concert, Cabaret, at 7 p.m. on Saturday, January 24, 2026, in the Sue Harder Memorial Performing Arts Center. Because Cabaret is a ticketed event, guests must purchase tickets and plan to attend the full performance, as inductees and their families will be present for the entire evening. A private induction ceremony will precede the event at 5 p.m.

We celebrate Indian Hill High School DECA students who delivered an outstanding performance at the DECA District Event held December 9–10 at the University of Cincinnati, earning a record number of qualifications for the state competition. A total of 160 Indian Hill High School students competed, with 102 students qualifying for the DECA State Career Development Conference to be held in February. Students demonstrated exceptional preparation, professionalism, and leadership across a wide range of competitive events.

We congratulate the 14 Indian Hill Middle School student-musicians who have been selected to participate in the Ohio Music Education Association (OMEA) District 14 Junior High honor ensembles, recognizing their exceptional talent, dedication, and hard work.

We congratulate Indian Hill High School Head Girls Soccer Coach Amy Dunlap for being named the 2025 National High School Girls Small Public School Coach of the Year by United Soccer Coaches, one of the nation’s leading soccer organizations. The prestigious national honor recognizes Dunlap’s exceptional leadership, sustained excellence, and lasting impact on student-athletes over more than three decades at Indian Hill High School.

Charlotte Picton, Caroline Rinala, Jane Holbrook, and Gea Eshleman delivered student testimonials highlighting their experiences in the Entrepreneurs Center Experienceship program. In addition, Mr. Damadeo and Lauren Richardson provided an overview of the Entrepreneurs Center Experienceship.

RESOLUTION DECLARING THE IMPRACTICABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTATION (012614) – Mr. Marx moved, seconded by Mr. Warfel, to approve the following resolution:

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INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 13, 2026

Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

APPROVAL OF OVERNIGHT FIELD TRIPS (012615) – Mr. Marx moved, seconded by Mr. Warfel, to approve the following overnight field trips:

Indian Hill High School Quiz Team - Copley, OH 2/27/26-2/28/26
Indian Hill High School DECA Students - Columbus, OH 2/24/26-2/25/26
Indian Hill High School Competition Cheerleading Team - Orlando, FL 1/29/26-2/2/26

Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

PERSONNEL ACTIONS, TUITION REIMBURSEMENTS AND PROFESSIONAL MEETINGS (012616) – Mr. Marx moved, seconded by Mr. Warfel, to approve the following personnel matters as recommended by the Superintendent:

Approval of Substitutes Daniel Allen, Bus Driver Brian Fallon, Van Driver

Approval of Classified Staff Contracts (2025-2026) Eric Cameron, Educational Aide, $20.00/hr
Katie Mileham, Temporary Administrative Assistant Support, $24.90/hr

Resignations
Jennifer Shomo, EMIS/Central Registrar, effective 1/30/26 Approval of Supplemental/Personal Service Contracts (2025-2026) Kristi Booth, Summer School Supervisor, $12,500.00
Mark Richardson, Curriculum Assistant, $3,000.00 Erica Leppert, Compliance Assistant, $4,500.00
Kristi Booth, Professional Learning Assistant, $3,000.00 Phil Clary, PS Accompanist, $2,089.00

Tuition Reimbursement
Kevin Boden, Bowling Green State University, $966.80 Amy Harold Hiler, Bowling Green State University, $966.80 Andy Gruber, Xavier University, $884.25
Heather Koester, Vandercook College of Music, $1,194.00 Mimi Black, Northern Kentucky University, $344.00 Danielle Lintz, Miami University, $1,337.04
Lauren Gentene, Miami University, $2,391.56 Lateef Johnson, University of LaVerne, $140.00 Lateef Johnson, University of LaVerne, $420.00 Tami Miller, University of Cincinnati, $1,638.00

Roll call was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

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INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 13, 2026

APPROVAL OF MINUTES (012617) – Mrs. Singh moved, seconded by Mr. Warfel, to approve the minutes of the December 9, 2025 regular meeting. Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

APPROVAL OF FINANCIAL REPORTS (012618) – Mrs. Singh moved, seconded by Mr. Warfel, to approve the financial reports as presented for the month ended December 31, 2025. Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

APPROVAL TO PAY NOW/THEN INVOICES (012619) – Mrs. Singh moved, seconded by Mr. Warfel, to approve the payment of the following now/then invoices.

ACT Education Corp, PreACT Online Scoring, $4,690.00

Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

RESOLUTION TO PURCHASE ROOFING REPLACEMENT SERVICES FOR THE INDIAN HILL HIGH SCHOOL THROUGH THE OCEPA AEPA CONTRACT # AEPA IFB 025-D ROOFING AND BUILDING ENVELOPE SERVICES CONTRACT (012620) – Mrs. Singh moved, seconded by Mr. Warfel, to approve the resolution.

Whereas, the Indian Hill Exempted Village School District Board of Education wishes to purchase roofing repair services for Indian Hill High School through the OCEPC (Ohio Council of Educational Purchasing Consortia) AEPA (Association of Educational Purchasing Agencies) Contract # AEPA IFB 025-D Roofing & Building Envelope Services Contract.

Therefore, be it resolved the Board of Education of the Indian Hill Exempted Village School District authorizes the Treasurer to enter into a pre-negotiated contract with Imbus Roofing as per the attached proposal including drawings and specifications submitted for roofing repair services at Indian Hill High School.

Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

APPROVAL OF CONTRACTS (012621) – Mrs. Singh moved, seconded by Mr. Warfel, to approve the following contracts for 2025-2026 school year:

Forward Edge, Virtual Server, $78,471.45
Forward Edge, Xpel Cybersecurity Solution Annual Renewal, $45,256.14 Dayton-Cincinnati Technology Services, 720 Acer Chromebooks, $216,360.00

Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

ACCEPTANCE OF DONATIONS (012622) – Mrs. Singh moved, seconded by Mr. Warfel, to accept the following donations:

Boys Basketball, Tamara and Eric Kantor, $1,000.00

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INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 13, 2026

Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

TAX BUDGET HEARING

The annual hearing for tax budgets in Ohio, including for the Indian Hill School District, serves as an opportunity for public discussion of the district's proposed financial plans for the upcoming fiscal year. The hearing ensures transparency and compliance with Ohio Revised Code requirements, providing stakeholders-including community members and local government officials-the opportunity to examine projected revenues, expenditures, and tax rates. This process enables public input on budgetary priorities while ensuring alignment with the district's educational goals and operational needs. Upon approval by the Board of Education, the Budget is submitted to the county auditor for approval.

Mr. Davis asked if there were any questions or comments and upon hearing none closed the tax budget hearing.

ADOPTION OF FISCAL YEAR 2027 TAX BUDGET (012623) – Mr. Marx moved, seconded by Mr. Warfel, to adopt the Fiscal Year 2027 tax budget as presented. Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

OTHER BUSINESS BY BOARD/ADMINISTRATION

Mr. Tullis shared an optimistic outlook for the year ahead despite ongoing tax and financial challenges, noting that recent leadership transitions present an important opportunity for reflection and renewed focus. He explained that the Board plans to slow down and be intentional in setting priorities by holding upcoming work sessions to hear from the community and establish a new framework and long-term goals for the district, including distinguishing between financial needs and wants and identifying key milestones for administrators. Mr. Tullis also addressed the superintendent search, emphasizing that the Board is not in a rush, has full confidence in Dr. Stewart as interim superintendent, and is committed to a transparent process that actively seeks public input on the qualities and values desired in the district’s next superintendent.

The Board was given a copy of the 2025-2026 First Semester Bullying Report in accordance with Ohio Revised Code 3313.666.

ADJOURNMENT (012624) – Mrs. Singh moved, seconded by Mr. Tullis, to adjourn the Regular Meeting of the Indian Hill Board of Education at 7:45 p.m. Roll call vote was as follows:

Mr. Marx, aye		Mr. Schweikert, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Warfel, aye

__________________________________________ Board President

______________________________________________ CFO/Treasurer

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